Friends of Music Financial Forms
Requesting the use of SFOM funds is a two step process to ensure the funds are properly and meet the mission of the SFOM. First you need to submit a Funding Request form, which details the estimated purchases needed for a particular activity/event/etc... If the purchase involves a school activity, the Coordinator of Fine and Performing Arts must review it first. Then the form is submitted to the Treasurer (and President if request over $1,000) for approval. This then allows the actual purchase of materials or services via 4 different payment methods: Check Payment, Reimbursement Payment, Cash Advance Payment, or Debit Card / Online Payment. When a purchase of materials or services is to be made, one of those payment method forms is submitted to the Treasurer (and President if payment over $1,000) for approval, then payment is processed depending on the method used.
When the SFOM collects money from either fundraisers or events or other means, the money collected must be handled properly. When money has been collected, there must be 2 individuals who count the money, and the money is separated by checks and cash. A Receipt of Funds form is then filled out to detail the amount of money collected in cash, the amount collected in checks, and the total of the two. The Receipt of Funds form along with the money is then either immediately delivered to the Treasurer, or placed in a secure location until the Treasurer is able to receive the money. The Treasurer then counts the money and deposits it with the bank and records the funds against the appropriate accounts for which the money has been collected for.
Below are the forms for requesting the use of SFOM funds or the deposit of SFOM funds:
When the SFOM collects money from either fundraisers or events or other means, the money collected must be handled properly. When money has been collected, there must be 2 individuals who count the money, and the money is separated by checks and cash. A Receipt of Funds form is then filled out to detail the amount of money collected in cash, the amount collected in checks, and the total of the two. The Receipt of Funds form along with the money is then either immediately delivered to the Treasurer, or placed in a secure location until the Treasurer is able to receive the money. The Treasurer then counts the money and deposits it with the bank and records the funds against the appropriate accounts for which the money has been collected for.
Below are the forms for requesting the use of SFOM funds or the deposit of SFOM funds: